For businesses of all sizes, managing multiple tasks at a time becomes a challenge after a certain point. While it has several repercussions, the worst is that it often stops them from scaling up—and before they know it, they hit their saturation point.
So, well, why not hire a remote professional who can help you avoid landing in this situation? One way to do this is by hiring project management virtual assistants.
A project management virtual assistant is a remote expert who specializes in handling the different aspects of a business project.
Talk of streamlining your communication channels to managing and updating your data—these professionals can offload multiple minor but meaningful tasks for you.
Here’s the list of 10 of the best websites to hire a project management virtual assistant.
Starting Price: $2,600/assistant/month, working full-time
Types of Remote Staff Provided: Virtual Assistants, Marketers, Designers, Developers, and Customer Support
US-Based Staff Availability: No. Globally based
Languages Supported: English
Credibility: High
Leverage Assistants is a white-glove virtual assistant staffing company. The company was founded by Stephen Turban, a serial entrepreneur and McKinsey alum (his last company was bootstrapped to 8-digit revenue), and it focuses on picking 1% talent globally and then training you to delegate to them effectively. Leverage is highly selective for applicants—selecting less than 0.2% of its applicants who apply.
Leverage Assistants match businesses with flexible, college-educated, competent offshore talent. Most of Leverage’s talent is in the Philippines or South Africa. Leverage is known for its high quality of talent and its delegation training for founders.
The service, however, is not as in-demand as other virtual assistant companies like Upwork (placement times are 2-4 weeks), and the service often includes a waitlist for interested founders. Leverage only provides full-time virtual assistants.
Starting Price: $150/hour
Types of Services Offered: Task Management, Scheduling, Coordination, Client Management, and more
Location of Staff: Global
Full-Time/Part-Time: Both
Credibility: High
Toptal is a popular freelance marketplace that claims to get you access to the top 3% talent. It makes for an ideal pick if you’re looking for project management VAs with experience in specific areas such as AWS, Blockchain, or PMI.
The platform offers a vast pool of experts who also offer other services such as marketing, product management, and software development. This comprehensive nature of its offerings is one reason we’ve added Toptal to our list. However, one potential drawback is that Toptal is merely a VA providing platform—which means it doesn’t manage VAs on your behalf, which can be tricky if you are a small business starting out with VAs!
Starting Price: Custom pricing
Types of Services Offered: Budget Tracking, Timeline Management, CRM, Documentation, and more
Location of Staff: US, Europe, Asia
Full-Time/Part-Time: Both
Credibility: High
Wishup is an online platform that provides VAs vetted in several domains, including project management. Right from planning your projects to creating your SOPs—these professionals can take care of every aspect of a projectfor you.
The platform has a pool of 500+ versatile professionals. Apart from project management, you can also delegate tasks like lead generation, data entry, and email marketing through the platform. Wishup’s reviews and ratings are fairly decent. Besides, its VA onboarding process is also fuss-free. However, since the pricing details are ambiguous, we can’t really evaluate how fairly priced all these services are.
Starting Price: $450/month
Types of Services Offered: Data Entry, Phone Support, Customer Support, Resource Coordination, and more
Location of Staff: Philippines
Full-Time/Part-Time: Both
Credibility: High
If you have a tight budget, consider hiring your project management VA from OnlineJobs.ph. Since this platform sources Filipino talent, you can get the job done at a comparatively cheaper price.
As for their range of expertise in the domain, it spans core project management activities like project planning, documentation, reporting, etc. The platform has over 2,00,000 VAs who are also proficient in social media management, marketing, content writing, and other business nitty-gritty. Moreover, its reviews are quite decent, too. However, OnlineJobs.ph is merely a marketplace that can connect you with potential VAs. So, it won’t monitor your experience with the hired VA, something that white-glove VA services can do for you.
Starting Price: Custom pricing
Types of Services Offered: Project Planning, Budgeting, Calendar Management, Documentation, and more
Location of Staff: Philippines, Indonesia, and other East Asian countries
Full-Time/Part-Time: Both
Credibility: Medium
Outsourcing Angel is another solid option for project management VAs. It provides VAs who can assist you in core project management areas like planning, scheduling, and documentation.
You can also offload tasks like copywriting, graphic designing, lead generation, and more to streamline your workflow. We like this platform for its straightforward onboarding process. Moreover, it also claims to recruit VAs with proven domain expertise. However, since the pricing is not clear, it’s tough to evaluate the platform’s cost-effectiveness.
Starting Price: £1,500/month (60 hours/month)
Types of Services Offered: Project Documentation, Reporting, Coordination, Collaboration, and more
Location of Staff: UK
Full-Time/Part-Time: Both
Credibility: Medium
Virtalent is a UK-based VA recruitment platform. With a pool of 200+ experts, it helps businesses delegate project management related tasks—from project plan creation to dispute resolution and everything else in between.
Other than this, if you require remote assistance in data entry, travel booking, market research or any other field, Virtalent can help. It claims to recruit vetted professionals with an average of 15 years of experience. However, the pricing plans can be a bit pricey
Starting Price: $15/hour
Types of Services Offered: Task Management, Communication, Coordination, Documentation, and more
Location of Staff: Philippines
Full-Time/Part-Time: Full-Time
Credibility: Low
Magic is another platform for hiring project management VAs. It offers a complete solution, including both technical and human support in tasks like travel coordination, budgeting, etc.
You can also use this platform to seek assistance in general admin activities, bookkeeping, and CRM. Their pricing is very inexpensive. Moreover, you can also access an AI chatbot for further assistance. However, its reviews on Trustpilot are quite unsatisfactory—so we highly advise checking out other alternatives.
Starting Price: NA
Types of Services Offered: Basic project management assistance
Location of Staff: US
Full-Time/Part-Time: Both
Credibility: Low
BELAY is another platform you can utilize to recruit project management VAs. With more than 2,000 experts on the platform, it can help you find the right person for your requirements.
However, it’s only suitable for businesses seeking basic assistance in this domain. This can include general scheduling, documentation, tech support, etc. BELAY is particularly known for its accounting and social media experts. The reason we’ve added it to our list is because all its VAs are US-based and fully managed. However, one downside (apart from the limited service range) is the extremely lengthy hiring process.
Starting Price: Custom pricing
Types of Services Offered: Project Planning, Quality Control, Risk Analysis, Budget Management, and more
Location of Staff: Philippines, Latin America
Full-Time/Part-Time: Both
Credibility: Not enough data to be asserted
Global Hola is a marketplace for scouting project management VAs. Their roster of experts can assist you with basic and complex activities in this domain—project planning, sequencing, and updating, to name a few.
Apart from this, you can hire virtual accountants, recruiters, data marketing experts, and other domain professionals. We like how clear and tailored the VA recruitment process is. However, custom pricing can be a potential downside.
Starting Price: Custom pricing
Types of Services Offered: Data Entry, Task Management, Documentation, Coordination, and more
Location of Staff: US
Full-Time/Part-Time: Both
Credibility: Not enough data to be asserted
VaVa Virtual Assistants is a comprehensive VA provider solution. It claims to provide thoroughly vetted remote project management experts who offer all-around assistance in the domain. Other than this, the platform also specializes in providing social media management and marketing VAs. The good part of using this platform for hiring a VA is that you’ll get to try and test before committing. However, the pricing is unclear and reviews aren’t available either, so it’s hard to assess what their service quality is actually like.
Founded by serial entrepreneurs, Leverage Assistants is a white-glove service that helps you find 1% assistants and then teaches you how to build leverage with them.
If you’re interested in a strategy session to learn how to use an assistant, click here.
Stephen is one of the founders of Lumiere and a Harvard College graduate. He founded Lumiere as a Ph.D. student at Harvard Business School. Lumiere is a selective research program where students work 1-1 with a research mentor to develop an independent research paper.
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