If you’re a business owner juggling between multiple work streams tasks for your company, you might want to consider a scheduling virtual assistant.
Scheduling VAs (Virtual Assistants) are specialized virtual assistants whose primary role is to manage and organize schedules for individuals or businesses. They can also send reminders for upcoming appointments to ensure you never miss important engagements. Besides providing reminders for important deadlines, scheduling assistants can also help you allocate time effectively to ensure tasks are completed on time.
Here’s why turning to scheduling VAs can be a game-changer:
1. Calendar Management: A scheduling virtual assistant can organize and manage your calendar, scheduling appointments, meetings, and events efficiently.
2. Meeting Scheduling: Instead of going back and forth with email chains to find a suitable meeting time, a virtual assistant can coordinate schedules with multiple participants and suggest available time slots that work for everyone involved.
3. Appointment Booking: Whether it's for medical consultations, salon visits, or any other type of appointment, a scheduling virtual assistant can handle the booking process, including finding available time slots, confirming appointments, and sending reminders.
4. Task Prioritization: Beyond just scheduling, the assistant can help prioritize tasks based on deadlines, importance, or other criteria you specify. A scheduling VA can provide reminders for important deadlines and help you allocate time effectively to ensure tasks are completed on time.
5. Consistency and Quality: A scheduling VA allows you consistent management of content across all social media platforms, which can be a solid boost to optimizing your social media strategies and management schedules.
For this blog, we have narrowed down a list of popular websites where you can hire scheduling virtual assistants based on several key metrics:
1. Credibility: We evaluated the number of clients and candidates placed by each service. High-volume placement indicates trust and reliability in the industry.
2. Client Reviews: We analyzed reviews from clients regarding the quality and type of candidates placed. Positive feedback on the effectiveness, professionalism, and impact of the VAs was a significant factor.
3. Diversity of Offerings: We included services that offer a variety of virtual assistants, ensuring you can find specialized copywriting VAs tailored to your specific needs.
4. Pricing Range: Our list includes websites with a diverse mix of pricing options, ranging from budget-friendly to premium services, ensuring you can find a solution that fits your financial requirements.
5. Experience and Expertise: We assessed the experience level and expertise of the virtual assistants, prioritizing those with a proven track record in copywriting and marketing.
6. Customer Support: We considered the quality of customer support provided by each service, ensuring you have access to assistance whenever you need it.
7. Flexibility and Customization: We looked at how flexible and customizable the services are, allowing you to tailor the support to your specific business needs and goals.
Starting price: $2600 per assistant, per month working full-time
Types of remote staff provided: Virtual assistants, marketers, designers, developers, customer support.
US-based staff availability: No. Globally based.
Languages supported: English.
Credibility: High
Leverage Assistants is a white-glove virtual assistant staffing company. The company was founded by Stephen Turban, a serial entrepreneur and McKinsey alum (his last company was bootstrapped to 8-digits revenue) and it focuses on picking 1% talent globally and then training you to delegate to them effectively. Leverage is highly selective for applicants - selecting less than .2% of its applicants who apply.
Leverage Assistants match businesses with flexible, college-educated competent offshore talent. Most of Leverage’s talent are in the Philippines or South Africa. Leverage is known for its high quality of talent and its delegation training for founders.
The service however is not as on-demand as other virtual assistant companies like Upwork (placement times are 2-4 weeks), and the service often includes a waitlist for interested founders, Leverage only provides full-time virtual assistants.
Starting price: $1395 per month
Types of remote staff provided: Virtual assistants, social media assistants, executive assistants, customer support, data entry assistants
US-based staff availability: Yes
Languages supported: English
Credibility: High
Founded in 2017, InboxDone has secured a spot on this list owing to its 10-step hiring and testing process. We particularly like this because their screening ensures that only the most skilled and reliable professionals join your team and their staff is predominantly from North America. One potential disadvantage is that they only specialize in email management, and are a matching platform. They thus, do not manage your experience with the assistant itself!
Starting price: $1200 per month
Types of remote staff provided: Social media virtual assistant, virtual sale assistants, virtual executive assistant, virtual personal assistant
US-based staff availability: Yes
Languages supported: English
Credibility: High
Formerly known as Red Butler, Delegated has solidified its reputation as a leading provider of top-tier US-based virtual assistants. It is great at streamlining businesses for entrepreneurs and provides assistance ranging from professional to even personal work commitments. If you are looking for assistants who can work more extensively with the U.S.-based clients, then this is a solid option as all their assistants are college-educated and live in the US. While the exact number of virtual assistants isn’t specified, they provide comprehensive services, including administration and specialized tasks.
Starting price: $699 per month
Types of remote staff provided: Social media and content manager, Email managers, Scheduling managers
US-based staff availability: Yes. Global based too.
Languages supported: English, and others
Credibility: High
WoodBows is a sought-after virtual assistant service provider with headquarters in India, Philippines and the U.S. We added WoodBows in this list because it claims to hire only virtual assistants with a decade of experience in their respective industries. WoodBows allows clients to choose their preferred work hours, regardless of differing time zones. They also offer 24/7 support via phone call or live chat. One potential disadvantage is that they are a matching platform and do not manage your experience with the assistant, which can be an issue if you’re looking for a white-glove VA matching service.
Starting price: $549 per month
Types of remote staff provided: Virtual assistants, marketers, designers, developers, customer support.
US-based staff availability: Yes
Languages supported: English
Credibility: High
Zirtual has a pool of U.S.-based assistants with college degrees. If you are looking for assistants who can work more extensively with U.S.-based clients, then this option is for you. Our guess is that you may not get very experienced assistants who are U.S.-based, have a college degree, and are available at this price point, and may find only recent graduates who might require more extensive training as VAs.
Starting price: $598 per month
Types of remote staff provided: Email Scheduling, Marketing Social media, Advertising, Graphic Design, Video and Audio Editing, Website Design Development
US-based staff availability: Yes
Languages supported: English
Credibility: High
We selected Vasumo for you because of its rigorous screening process, which ensures that only the most skilled and reliable professionals join your team. One disadvantage is that they only offer email scheduling.
Starting price: $450 per month
Types of remote staff provided: Social media virtual assistant, virtual sale assistants, virtual executive assistant, virtual personal assistant
US-based staff availability: No. Denmark, Singapore, and the Philippines based.
Languages supported: English
Credibility: Medium
Established in 2016, Sigrid is a popular platform for scheduling and task management. One notable aspect is their platform prioritizes data security, and their matching process is flexible and client-centric. A disadvantage is that they don't have U.S.-based scheduling virtual assistants. This may be an issue for businesses that cater to only U.S. time zones, or require a VA to manage customer queries based out of the U.S.
Starting price: $349 per month
Types of remote staff provided: Social media virtual assistant, mobile and web design and development, 24/7 virtual assistance, Email management
US-based staff availability: Yes. Global based as well
Languages supported: English
Credibility: Medium
Established in 2006, 24/7 Virtual Assistant is an online assistant service provider based in the United States. They allow flexibility in choosing a preferred type of virtual assistant, whether offshore-based, US-based, or a blend of both and have 24/7 virtual assistance. You may want to figure out whether the pricing plan is customizable enough for your business - you can schedule a call with the team for the same!
Starting price: $380 per month
Types of remote staff provided: Social media and content manager, Email managers, Scheduling managers
US-based staff availability: Yes
Languages supported: English
Credibility: High
If you’re a small business, Time etc is a good fit for you! We chose this platform because they ensure that every virtual assistant hired through the platform is professional, reliable, and competent. One potential disadvantage is that they are a matching platform and do not manage your experience with the assistant.
Starting price: $298 per month
Types of remote staff provided: Virtual Assistant, Web Design and Developer, Social Media Management, Personal Assistant
US-based staff availability: Yes
Languages supported: English
Credibility: Medium
VA Staffer matches you with the scheduling virtual assistant through a simple three-step process: scheduling a strategy call, meeting with a coordinator, and getting matched based on specific needs. One potential disadvantage that we spotted is that they are a matching platform and do not manage your experience with the assistant - if you are looking for a tailored VA matching service, you may want to explore other options!
Founded by serial entrepreneurs, Leverage Assistants is a white-glove service that helps you find 1% assistants and then teaches you how to build leverage with them.
If you’re interested in a strategy session to learn how to use an assistant, click here.
Stephen is one of the founders of Lumiere and a Harvard College graduate. He founded Lumiere as a Ph.D. student at Harvard Business School. Lumiere is a selective research program where students work 1-1 with a research mentor to develop an independent research paper.
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